In this text block you can write a summary of the contract presented in hand for the meeting rooms.  Id also recommend setting up a “calenderly” to the suites.  Calenderly is a digital calender boooking extension that people can book the rooms without even contacting you.  As soon as they sign the contract it could be sent over to you automatically and an email confirmation on the room bookings without direct contacting you.  So this way you can check bookings end of day without it distracting your other work